Senior Executive Assistant to Co-Founder

Why This Role Exists We don’t need a typical administrative assistant. We need someone who ensures the Co-Founder’s day runs smoothly, operations stay on track, and nothing falls through the cracks. This role sits at the center of leadership support, operational efficiency, and stakeholder communication—directly impacting decision-making, team alignment, and business execution. What You’ll Be Responsible For (Outcomes) You manage and optimize the CEO’s calendar → Priorities, meetings, and deadlines are coordinated efficiently and without conflicts You act as a trusted point of contact → Internal teams and external stakeholders experience clear, professional, and timely communication You ensure follow-through on deliverables → Tasks are tracked, deadlines are met, and nothing is overlooked You prepare, review, and manage critical documents → Agreements, reports, and internal communications are accurate, organized, and ready when needed You streamline operations and research proactively → Information is gathered, organized, and presented to support decision-making You coordinate meetings and communications → Appointments, confirmations, and updates are handled without delays You handle sensitive information responsibly → Confidentiality and professionalism are maintained at all times You support additional initiatives as needed → Social media management, team coordination, or ad hoc projects are executed efficiently What You’ve Done Before • 5+ years of experience as an Executive Assistant or in a similar role (non-negotiable) • Proven experience supporting C-level executives (CEO, Founder, or similar) • Strong experience in calendar management, client communication, and document preparation • Excellent written and verbal communication skills • Highly organized with strong attention to detail and follow-through • Ability to multitask, prioritize, and adapt in fast-paced environments • Proficiency in Google Workspace and ability to quickly learn new tools Who You Are Proactive — you anticipate needs and act before being asked Detail-oriented — you catch what others miss Solutions-driven — you find ways to make things happen Highly organized — you keep multiple priorities and projects on track Professional — you maintain confidentiality and clear communication Adaptable — you thrive in fast-paced, dynamic environments Who This Is NOT For This is not a fit if your experience is primarily: • Administrative support without direct C-level exposure • Project coordination without ownership or independent problem-solving • Roles where calendar management, stakeholder communication, or document prep were minimal • Reactive assistants who wait to be told what to do What Success Looks Like • The Co-Founder’s day runs efficiently with priorities clearly managed • Internal and external stakeholders experience smooth, professional communication • Deadlines and deliverables are consistently met without reminders • Documents, reports, and information are accurate, organized, and ready when needed • Operations flow smoothly, and ad hoc tasks are executed proactively Requirements Minimum Technical and Work Environment Requirements: • Internet Connection: • Primary internet connection with a minimum speed of 15 Mbps. • Backup internet connection with at least 10 Mbps. • Backup connection must be capable of supporting work during a power outage. • Primary Device: • Desktop or laptop equipped with at least: • Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor. • A minimum of 8 GB RAM. • Backup Device: • Must meet or exceed the performance of an Intel Core i3 processor. • Must be functional during power interruptions. • Peripherals and Workspace: • A functioning webcam. • A noise-canceling USB headset. • A quiet, dedicated home office space. • A smartphone for communication and verification purposes. Benefits • Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth. • Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field. • Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward. • Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards. • Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment. • Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.